See exactly where your school’s money is going
PurchaseDot: School Finance Software. Schools save hours each week and eliminate audit risk by managing both purchasing and expenses in one centralised system
Features
What you get with PurchaseDot
The most professional and comprehensive school finance software currently on the market.
Simple, School-Friendly Interface
Designed for non-technical users, PurchaseDot is easy to adopt across teaching, admin, and finance staff with minimal training.
Guided Purchase Requests
Create purchase requests in minutes with a structured, step-by-step flow that ensures every request includes the right information from the start.
Multi-Level Approvals
Route requests automatically through the correct approval chain, with full visibility of who approved what and when.
Centralised Supplier Management
Store and reuse approved suppliers across the school, reducing duplicate data entry and improving purchasing consistency.
Real-Time Status Tracking
Track every request from draft to approval in one place, eliminating email chasing and paperwork bottlenecks.
BUILT FOR IRISH SCHOOLS
Built for School Finance — Not Generic Expense Software
Built in Compliance (Peace of Mind)
Gain a competitive advantage by incorporating industry leading practicesAudit-ready records without extra effort
Supporting documents and approval history are retained in one place for easier audits.
No more guessing what’s allowed
Staff are guided through what information is required for each type of claim.
Cut expense admin time by 60–80%
Less manual checking, fewer corrections, and no spreadsheet maintenance dramatically reduce admin workload.
Minutes instead of weeks to approve claims
Clear approval workflows replace long email chains and missing information
Teachers spend less time on paperwork, more time teaching
Submitting a claim takes minutes, not evenings or lunch breaks.
Live view of spending by category, staff member, and year
See exactly how travel and expense costs break down across staff and categories, with clear comparisons year over year.
No more spreadsheets or digging through folders
All claims, receipts, and approvals are stored in one secure place, so staff no longer need to manage files, emails, or manual spreadsheets.
Make decisions from real data, not estimates
Accurate totals, clear audit trails, and up-to-date reports give school leadership confidence when reviewing budgets or preparing returns.
Get PurchaseDot up and running in your school in no time.
Step 1: Set up your school
Add your staff, approval roles, and purchase categories. We help you configure PurchaseDot to match how your school already works.
Step 2: Staff submit requests
Teachers and staff submit purchase and travel expense claims in minutes, with clear information and no paperwork.
Step 3: Approve and track spending
Requests move through the correct approval flow automatically, with real-time status updates and full visibility of spend.
Ready!
Clear records. Less admin. Audit-ready purchasing
How PurchaseDot helps schools stay in control
Everything you need to manage purchasing, approvals, and compliance — without extra admin.
Simple, structured requests that ensure staff submit the right information every time.
Automatically route requests through the correct approvers with full visibility and control.
Keep approved suppliers in one place and reduce duplicate or ad-hoc purchases..
See what’s being spent, by who, and where — in real time.
Access historical records by year to support reviews, audits, and inspections.
FAQs
Frequently Asked Questions
Dive into the following questions to gain insights into the powerful features that PurchaseDot has and how it can help your school.
What is PurchaseDot?
PurchaseDot is a purchasing and expense management system designed specifically for schools, helping you manage purchase requests, approvals, suppliers, and spending in one place.
Who is PurchaseDot for?
PurchaseDot is built for Irish post-primary schools, including Principals, Deputy Principals, school administrators, bursars, and accounts staff.
How does the approval process work?
Purchase requests follow a structured approval flow, automatically routing to the correct person or people based on your school’s setup.
Can staff without financial roles use PurchaseDot?
Yes. Teachers and staff can submit purchase or travel expense requests without needing financial knowledge, while approvals remain controlled centrally.
Do we need training to use PurchaseDot?
Very little. PurchaseDot is designed to be intuitive and school-friendly. Most users are comfortable using it after a short walkthrough or demo. We have a free help center available to teach you how it works.
Can we see previous years’ purchases and expenses?
Yes. All purchase requests and expenses are stored securely and can be viewed, filtered, and exported by financial year.
Is our data secure?
Yes. PurchaseDot uses modern security practices to keep your school’s data safe and accessible only to authorised users.
How long does setup take?
Most schools are up and running quickly. We help you set up users, approval flows, and categories so you can start using PurchaseDot without disruption.
Is there a free demo?
Yes. You can book a free demo to see how PurchaseDot works for your school and ask any questions before deciding.
Learn how we can help your school
In just 30 minutes you can see how PurchaseDot can help your school.Schedule a demo with our experts today.